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香港數碼港管理有限公司
2015/16
年報
Corporate Governance Report
企業管治報告
71
董事局之定期會議的議程草議由公司秘書編
制，並經董事局主席核准。相關議程和董事局
文件須至少在董事局會議擬定日期前至少
5
工
作天呈交予所有董事局成員。
在董事局定期會議上，管理層向董事局匯報公
司的業務情況，包括本公司的營運、項目進
展、財務表現、法律事宜、企業管治、風險管
理、人力資源、可持續發展、企業責任和前景
展望。連同董事局會議的討論，可確保董事局
成員能概括了解公司的業務狀況，並獲取充分
資料，以作出符合公司利益的決策。
董事局會議記錄會在合理時間內送予所有董事
局成員，以讓他們提出意見及保存。董事局會
議表決事宜均由獲准投票的董事局成員以過半
數作出議決，惟慣常情況是董事局根據共識作
出決定。董事局會不時檢討運作模式，與時並
進，以配合規管轉變及最佳企業管治實務。
公司秘書負責確保遵循正確之董事局程序，並
就一切企業管治事宜向董事局提供意見。全體
董事局成員均可獲得公司秘書提供意見及服務。
The draft agenda for regular Board meetings is prepared by
the Company Secretary and approved by the Chairman of
the Board. The agenda together with board papers are sent
to all Board Members at least five working days before the
intended date of the Board meeting.
At regular Board meetings, Management reports to the
Board on business, including the Company operations,
progress of projects, financial performance, legal issues,
corporate governance, risk management, human resources,
sustainability, corporate responsibility and outlook.
Together with the discussions at Board meetings, this
ensures that Board Members have a general understanding
of the Company’s business and sufficient information to
make informed decisions for the benefit of the Company.
Meeting minutes are sent to Board Members for comment
and record within a reasonable time. Matters to be resolved
at Board meetings are decided by a majority of votes from
the Board Members allowed to vote, although the usual
practice is that decisions reflect the consensus of the Board.
The process of the Board is reviewed from time to time to
keep abreast of regulatory changes and best corporate
governance practices.
The Company Secretary is responsible for ensuring that the
correct Board procedures are followed and advises the
Board on all corporate governance matters. All Board
Members have access to the advice and services of the
Company Secretary.